POC questions before migrating platform from MS SharePoint 2010 to Alfresco?

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nattapongk

Hi,

I am interested in Alfresco and looking for a platform migration from MS SharePoint 2010 to Alfresco in order to support EDM. (now I use MS SharePoint 2010 to support EDM in the organization)

Now I am working on proof-of-concept and got a few questions.

1) In MS SharePoint 2010, I use "Document Set" to store multiple files with an assigned list of metadata so I would like to know whether Alfresco has any similar features to "Document Set"?

2) We also need to manage native source files (.docx) separately from final scanned files (.pdf) so I would like to know how Alfresco can support this requirement when both native source file and final scanned files are referenced to the same record.

Thank you so much.

afaust

In Alfresco you could use the "Virtual Folders" feature to provide you with a functionality similar to the SharePoint Document Set one. In a virtual folder you can define automatic metadata assignment, so multiple files have the same metadata by default when they are filed there. Alternatively, any regular folder can act as a Document Set when combined with a Folder Rule to automatically assign a specific set of metadata on any new documents filed in the set. Rules can also utilise user-provided JavaScript files for any sort of automation / dynamic metadata assignment.

Technically, any node in Alfresco can have any number of "content properties", meaning you can within the data modelling capabilities of Alfresco define a type of record that has a native and a rendered content file assigned to it. By default though, the UI only supports single-content records and you'd have to do some minor UI customisation / extension to support multi-content records.