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Viewing Documents Published in Sections

Nehemiah_of_Zeb

I have about 6000 documents (.odt files) stored in 32 folders under Workspaces, and about half of those documents have status Approved after going through a parallel workflow, and have been published in identically named folders under Sections. However, when I login to a regular user account (not my administrative-class account) I can only see a few of those published documents -- a seemingly random scattering of documents. Yet I have used exactly the same process to upload, assign metadata, approve, and publish all of these documents. I have no idea how to correct this situation, but I desperately need ALL of these published documents to be viewable and searchable by the users. I hope someone out there can help me...

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Comments

LaraGranite_

A few questions

Nehemiah_of_Zeb

Thank you for responding.

Nehemiah_of_Zeb

I am perplexed that no one seems to have a solution for this. It seems that what I am doing is a very routine thing -- the very purpose of the Nuxeo DMS -- to publish documents in the Sections that regular users can view and search through, but my published documents are not visible, defeating the purpose. Surely it must be something simple. Do any of the developers monitor this forum?

Nehemiah_of_Zeb

Perhaps this is a key

pibou_Bouvret

Supposing your administrator account can see all section documents

Nehemiah_of_Zeb

Ah, it shows "waiting for approval" but why is that when its status is already "Approved"? Each of these documents went through a parallel workflow, but with just one reviewer, who approved them, and then they were published in their respective Sections. Is there any way to batch approve them all? There are thousands of them that were "approved" and published using this same procedure.

Nehemiah_of_Zeb

And how can we avoid this in the future? Why doesn't the approval of the one reviewer work, rather than leaving it in that state of awaiting approval? What I did before was review a set of 20 documents and after approving each one I put it in my worklist, and then published all the documents in the worklist at the same time.

pibou_Bouvret

"Approved" is the lifecycle state of your doc. "waiting for approval" is related to publication workflow. Both are independent (you can publish docs that are in project state).

This may be related to an ACL issue on your sections : Write or manage vs "ask to publish".

Nehemiah_of_Zeb

That still doesn't answer my question, since in the workflow I personally clicked the "Approve" button for these documents, yet they are still awaiting approval. Why is that? So now do I have to go one-by-one through all these published documents in the Sections and click the "Approve" button there also, or is there some batch procedure I can use?

pibou_Bouvret

It does answer why your user cannot see those documents

Nehemiah_of_Zeb

I still don't understand, because after approving the documents in the workflow, I added them to my worklist, and then went to the appropriate Section and clicked the "publish here" button provided at the bottom of the worklist, so why didn't that do what it said