edit email template wf-email.html.ftl to link to share content instead of download link

As we transition to the new Hyland Community, some post links may be temporarily disrupted as we finalize redirects. We apologize for the inconvenience and are working to resolve this as quickly as possible. Details.

pwjepson

Hi,

the default wf-email.html.ftl will provide a download link to the content added to a workflow. I would prefer to provide a link to the content in share instead.

Is there a simple line of code that i can replace?

jpotts

In Share there are two ways you can get to a document. One is through the Repository and the other is through Sites (assuming the document is in a site). The URL to get to the document details for a document that is in a site looks like this:

http://localhost:8080/share/page/site/test-site-1/document-details?nodeRef=workspace://SpacesStore/f70e2505-5002-42b7-a71b-2e09aca0c2d0

Note the site ID, which in my example is "test-site-1". There may not be a quick way from the template to know if a document is in a site or not, and if it is, what is its site ID.

When a document is not in a site, its URL looks like this:

http://localhost:8080/share/page/document-details?nodeRef=workspace://SpacesStore/f70e2505-5002-42b7-a71b-2e09aca0c2d0

In that particular email template, the place you'd want to change the URL is right here:

    <td>
        <a href="${shareUrl}/proxy/alfresco/api/node/content/workspace/SpacesStore/${doc.id}/${doc.name}?a=true">
        ${shareUrl}/proxy/alfresco/api/node/content/workspace/SpacesStore/${doc.id}/${doc.name}?a=true</a>
    </td>
‍‍‍‍‍‍

So if all of your documents are always in the repository and never in Share sites, you can use the share/page/document-details URL here. If all of your documents are always in a Share site and never in the repository, you can use the share/page/site URL but you'll have to figure out what the site ID is.

If your workflows run with documents that are sometimes in sites and sometimes not, you'll have to do something different. Maybe you could write a web script that would take the nodeRef as an argument, figure out if it was in a site or not, and then redirect to the appropriate URL.

Just an idea. Others may have better ones.

Jeff