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How to embed document version in document name.

sprudhom

I have a traceability requirement to be able to go back to the right version in Alfresco from the document itself.
For example a customer recieves version 1.3 of document X.doc . How does he know it's version 1.3?

Can I force the document name to be changed from X.doc to X-1.3.doc when it's downloaded?
Also is there a way to embed the version number automatically in Word documents?

Many thanks.

Serge

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niketapatel

Hi sprudhom, To answer your question - How user can know version of document.

If you are using alfreso share then when you hower your mouse on document it shows current document version.
In explorer, User can check from document detail page. From property view - "Version Label"

And to append current version of document in name, You can have custom behavior or rule when content gets updated get version of content and append with name.But this would require customization.

Hope it helps!

sprudhom

"And to append current version of document in name, You can have custom behavior or rule when content gets updated get version of content and append with name.But this would require customization."

This is exactly what I am looking for. Could expand on this?

Many thanks.

Serge

scouil

Hello,

Here is a really good tutorial by Jeff Potts on the creation of behaviours in Alfresco.
http://ecmarchitect.com/archives/2007/09/26/770
You'll find a great range of actions that you can intercept.

If you still don't know where to start after reading this, come back and we'll help you further.

niketapatel

Hi

1)For rule - You can create rule which executes your custom javascript on content update
You can check js API detail here - http://wiki.alfresco.com/wiki/4.0_JavaScript_API#Versions_API

On a quick note, you can have below js example. You need to manage same named node doesnt exist,etc..

var versionHistory = document.versionHistory;

if (versionHistory != null)
{

  var version = versionHistory[0];
  var label = version.label;
  document.name = document.name + label;
  document.save();
}
‍‍‍‍‍‍‍‍‍‍‍‍

2)For custom behaviour, You can have your custom policy which implements - AfterCreateVersionPolicy or OnCreateVersionPolicy as per your requirement.
Please check this artlicle for detail example - http://ecmarchitect.com/images/articles/alfresco-behavior/behavior-article.pdf

edwardb

How did you get on?

We also would like to have the Alfresco document version appear in a Word doc for traceability. Appended to a file name is no good once the document is printed.