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Alfresco Share Advanced Search Customization

gwad

Hi,

I have followed this example exactly as mentioned: http://wiki.alfresco.com/wiki/Share_Advanced_Search , to configure my Alfresco Advanced Search screen. I am able to select the 'SOP Document' from the 'Look for:' menu as well, and able to see my custom fields. However, not even the 'Keywords' field is searchable through this template. Why is that? If I select 'Content' from the 'Look for:' menu, then the search is perfect. It seems to me that the example has just created a dummy screen that doesn't actually do anything.

How do I give this new form some searching capability?

Note: I have noticed that when I select my new form and search, the last part of the URL contains "datatype":"my:sop". If I manually changed this to "datatype":"cm:content" and press Enter, the results appear. Seems to tell me that the problem lies in this area.

Any help would be greatly appreciated.

Regards,

Gwad

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Comments

gwad

Seriously, not even 1 reply??? All I want to know is why is the example as mentioned in the URL creating a dummy search screen for me instead of an actual one! I'm surprised that not even 1 person can give me a reply….or even as much as a HINT….as to why this could be happening!

Doesn't anyone bother trying the examples around here?

loftux

No answer may be because your question/problem is not to clear, at least not besides getting no results. So it is not to easy to know where to start helping you. Since most of us helping out in this forum is doing this with no pay the best we can, your tone implying your question is the most important and easy to answer is, well not the best way to get help.
Lets try anyway
- Do you have content of type my:sop in your repository? That is, have you done specialise type?
- What does your search form look like, and what is the data model for my:sop. Paste in reply between code tags.
- What search terms do you use?
- can you paste the resulting url of your search in the reply

Doesn't anyone bother trying the examples around here?

What examples?

gwad

Hi Loftux,

Thanks for the reply.

Regarding your points:
- I have defined a content type my:sop, as mentioned in the following URL: http://wiki.alfresco.com/wiki/Data_Dictionary_Guide#Step_2:_Create_a_new_Content_Type
- My search form looks like the last screenshot in the following URL: http://wiki.alfresco.com/wiki/Share_Advanced_Search . The data model I'm using is here: http://svn.alfresco.com/repos/alfresco-open-mirror/alfresco/HEAD/root/projects/repository/config/alfresco/extension/exampleModel.xml.sample . As I mentioned, I have done exactly what the example there shows, and I'm able to see the search screen as well.
- Here is where the problem is, as you can see from my screen, it shows 'SOP Document' in the 'Look for:' menu and hence is the reason I'm able to see my customized search screen, but I can search for absolutely nothing using this form. I have a jpeg image with the 'Name' metadata as 'passport'. So when I type 'passport' in the 'Name' field and click on 'Search' I get the message '0 result(s) found in the repository.' However this same 'Name' field can be seen even when I select 'Content' in the 'Look for:' menu. Through that when I search for 'passport' in the 'Name' field I get '1 result(s) found in the repository'.

My 'SOP Document' form URL after hitting the 'Search' button: http://localhost:8080/share/page/search?t=&q={%22prop_cm_name%22%3A%22passport%22%2C%22prop_my_publishedDate-date-range%22%3A%22%22%2C%22prop_my_authorisedBy%22%3A%22%22%2C%22datatype%22%3A%22my%3Asop%22}

'Content' form URL after hitting the 'Search' button: http://localhost:8080/share/page/search?t=&q={%22prop_cm_name%22%3A%22passport%22%2C%22prop_cm_title%22%3A%22%22%2C%22prop_cm_description%22%3A%22%22%2C%22prop_mimetype%22%3A%22%22%2C%22prop_cm_modified-date-range%22%3A%22%22%2C%22prop_cm_modifier%22%3A%22%22%2C%22datatype%22%3A%22cm%3Acontent%22}

Thanks,

Gwad

loftux

But have you made sure that the jpeg is of type my:sop? From what I can tell it is still cm:content.

In share-config-custom.xml, add (section is in the sample file if I remember correctly)

      <types>
         <type name="cm:content">
          <subtype name="my:sop" />
         </type>

         <type name="cm:folder">
         </type>
      </types>‍‍‍‍‍‍‍‍‍

Then restart. Navigate to your document, document details, and select change type.

After this, your search should work, because it is now actually of type my:sop

gwad

Hi Loftux,

Bingo! That the solution to my problem, thanks a lot for that.

Although now I have another small issue. I have a field called 'hr:empID' in my HR template and I have mentioned the index for a document as 'EMP0001' for this field. Through the Advanced Search, when I select my HR template in the 'Look For:' menu and search for 'EMP0001' in the 'hr:empID' field, I get '1 result(s) found in repository'. However if I search for 'EMP0001' in the default 'Keywords' field of the same 'HR' template I get '0 result(s) found in repository'. This seems to tell me that the Keywords field is incapable of searching through my custom fields. How to enable it to do so?

Thanks,

Gwad

loftux

try hr:empID:EMP0001

If you want to search without prefix, you would have to do some javascript code changes.
tomcat/webapps/alfresco/WEB-INF/classes/alfresco/templates/webscripts/org/alfresco/slingshot/search/search.lib.js
add hr:empID to

const QUERY_TEMPLATES = [
   {field: "keywords", template: "%(cm:name cm:title cm:description ia:whatEvent ia:descriptionEvent lnk:title lnk:description TEXT)"}];‍‍

Haven't tested this if it works. Note also that any changes done i webapps may get overwritten.

gwad

Thanks Loftux, that worked. Now I am able to search the default 'Keywords' field for my custom metadata.

I have another question here though, as you mentioned we need to manually go to the document details and change the documents 'Type' to 'my:sop' in order to associate it with that template. Is there a way to have any document uploaded to automatically be associated with my desired 'Type'? If I have many documents to be uploaded, I don't to go to each document detail and change the type, I want it to be associated to the appropriate type automatically on upload.

Thanks

loftux

Thanks Loftux, that worked. Now I am able to search the default 'Keywords' field for my custom metadata.

I have another question here though, as you mentioned we need to manually go to the document details and change the documents 'Type' to 'my:sop' in order to associate it with that template. Is there a way to have any document uploaded to automatically be associated with my desired 'Type'? If I have many documents to be uploaded, I don't to go to each document detail and change the type, I want it to be associated to the appropriate type automatically on upload.

Thanks

May I promote my own blog post in the matter?

http://loftux.se/en/2010/03/22/set-the-document-type-on-file-upload/
It may need to be adapted to current version of alfresco, but should get you started

alarocca

Create a rule on that folder, select the action "Specialize" and choose your custom type.

Thanks Loftux, that worked. Now I am able to search the default 'Keywords' field for my custom metadata.

I have another question here though, as you mentioned we need to manually go to the document details and change the documents 'Type' to 'my:sop' in order to associate it with that template. Is there a way to have any document uploaded to automatically be associated with my desired 'Type'? If I have many documents to be uploaded, I don't to go to each document detail and change the type, I want it to be associated to the appropriate type automatically on upload.

Thanks

gwad

May I promote my own blog post in the matter?
http://loftux.se/en/2010/03/22/set-the- … le-upload/
It may need to be adapted to current version of alfresco, but should get you started

Sure Loftux, please go ahead!

Create a rule on that folder, select the action "Specialize" and choose your custom type.

Thanks for that Alarocca. Let me check that out.

gwad

Hi,

I do have another query and any help would be greatly appreciated. Say I have 2 customized templates showing in the 'Look for:' menu, ie: HR and Marketing (along with the default 'Content' and 'Folders'). By default all 4 of the drop downs are available to any user who logs into the Alfresco Share. But is it possible to configure one user to be able to see just the 'HR' template in the 'Look for:' menu, while another user who logs in SHOULDN'T be able to see the 'HR' but rather the 'Marketing' template from the 'Look for:' menu.

How is it possible to set such a security?

Thanks

loftux

Since you have an object with types, you should be able to manipulate this objekt with javascript
http://wiki.alfresco.com/wiki/3.4_JavaScript_API

Try creating groups, check if the user is in the group, and manipulate the types object accordingly.

francesco_forna

Dear All,
we try to customize the share advanced search by introducing categories and tags. So we have modified the share-form-config.xml by put both cm:taggable and cm:categories (see piece of xml below). The cm:categories search works well.
But we havent' understood the cm:taggable search, because the select box shows categories, not tags defined by users.
Could you have any ideas about this issue? How we can configure the advanced search to show tags?

Thank you,
Francesco.

<form id="search">
            <field-visibility>
               <show id="cm:name" />
               <show id="cm:title" force="true" />
               <show id="cm:description" force="true" />
            <show id="cm:author" force="true" />
               <show id="mimetype" />
               <show id="cm:modified" />
               <show id="cm:modifier" />
            <show id="cm:created" />
            <show id="cm:taggable" force="true" />
            <show id="cm:categories" force="true" />
            </field-visibility>
            <appearance>
               <field id="mimetype">
                  <control template="/org/alfresco/components/form/controls/mimetype.ftl" />
               </field>
               <field id="cm:modifier">
                  <control>
                     <control-param name="forceEditable">true</control-param>
                  </control>
               </field>
               <field id="cm:modified">
                  <control template="/org/alfresco/components/form/controls/daterange.ftl" />
               </field>
            <field id="cm:created">
                  <control template="/org/alfresco/components/form/controls/daterange.ftl" />
               </field>
                <field id="cm:taggable">
             <control>
               <control-param name="compactMode">true</control-param>
             </control>
            </field>
            <field id="cm:categories">
             <control>
               <control-param name="compactMode">true</control-param>
             </control>
            </field>
            </appearance>
         </form>

loftux

Try this under appereance section

               <field id="cm:taggable">
                  <control>
                     <control-param name="compactMode">true</control-param>
                     <control-param name="params">aspect=cm:taggable</control-param>
                     <control-param name="createNewItemUri">/api/tag/workspace/SpacesStore</control-param>
                     <control-param name="createNewItemIcon">tag</control-param>
                  </control>
               </field>‍‍‍‍‍‍‍‍

mikeh

But we havent' understood the cm:taggable search, because the select box shows categories, not tags defined by users.
Could you have any ideas about this issue? How we can configure the advanced search to show tags?

Always a good idea to look at how existing forms are configured:

<field id="cm:taggable">
  <control>
     <control-param name="compactMode">true</control-param>
     <control-param name="params">aspect=cm:taggable</control-param>
     <control-param name="createNewItemUri">/api/tag/workspace/SpacesStore</control-param>
     <control-param name="createNewItemIcon">tag</control-param>
  </control>
</field>‍‍‍‍‍‍‍‍

Thanks,
Mike

francesco_forna

Yes, it works!!

Thank you very mutch.

I suggest Alfresco Documentation Support to add this tip to wiki Advanced Search Customization.

Francesco.

mikeh

I suggest Alfresco Documentation Support to add this tip to wiki Advanced Search Customization.

The wiki is a community resource - feel free to edit it yourself

Mike

francesco_forna

Ok,
I have just updated the wiki page:

https://wiki.alfresco.com/wiki/Share_Advanced_Search

I would like to thank Loftux for his help.

Bye,
Francesco.

slynch

Fresh install of Alfresco 4.0.d for Win64…

The behavior is not as expected if I select more than one tag. That is, if I select any single tag, it will return all documents that are tagged with the tag, but if I select 2 tags zero results are found. Anyone had any luck with this?

Also, the Select button for the tag selection on the form is not displayed the first time I visit the page. I must refresh the Advanced Search page in order to get the button to appear.

guilherme_souza

I had the same problem! When i select more than one tag, no results are returned… I think that this could be a problem when the search URL is assembled, but i don't know in which part of the code that's set. I've searched in the forum but this is the only topic saying about this error. If anyone can resolve this problem please post a reply saying how to do that.

Thanks,

Guilherme.

theoryoflinkin

Hi,

Could you explain to me how did you do to make the search on categories working, please?

When I want to test it, it always return me nothing

Thanks in advance

gojko

I have a problem with search. I don't really need multiple tags, but with single tags I get 0 results. When I cluck tags quick links in DocumentsLibrary, the results are displayed correctly. This is my share-form-config.xml

 <!– Search form –>
         <form id="search">  
            <field-visibility>
               <show id="cm:name" />
               <show id="cm:title" force="true" />
               <show id="cm:description" force="true" />
               <show id="cm:taggable" for-mode="edit" force="true" />
               <show id="mimetype" />
               <show id="cm:modified" />
               <show id="cm:modifier" />
            </field-visibility>
            <appearance>
               <field id="mimetype">
                  <control template="/org/alfresco/components/form/controls/mimetype.ftl" />
               </field>
               <field id="cm:modifier">
                  <control>
                     <control-param name="forceEditable">true</control-param>
                  </control>
               </field>
               <field id="cm:modified">
                  <control template="/org/alfresco/components/form/controls/daterange.ftl" />
               </field>
               <field id="cm:taggable">
                  <control>
                    <control-param name="compactMode">true</control-param>
                    <control-param name="params">aspect=cm:taggable</control-param>
                    <control-param name="createNewItemUri">/api/tag/workspace/SpacesStore</control-param>
                    <control-param name="createNewItemIcon">tag</control-param>
                   </control>
                </field>
            </appearance>
         </form>
      </forms>  
‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍

cflee1623

We also customized the share advanced search form to include cm:categories, when more than one categories are selected in the search form, all items links with any of these categories are returned, i.e an OR search is executed. Are there any ways to configure/change this behavior so that an AND search is resulted (only items links to all selected categories are returned). We are using alfresco 4.2f community and now trying out 5.0a

Thanks.