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Creating a new document would surely work, but is rather unelegant: It would break for example all other associations to that document. Maybe you dont use that now, buts its an rather elegant Alfresco feature….
// Alfresco Server Side Javascript // Script to send "Nag" emails if a document gains an excessive number of revisions // One e-mail to the user who updated the document and a copy to the IT Dept // Script set to run on document updates var textBuffer = "" // Test to see if the document in question is versioned. If not then just bail out if (document.isVersioned) { // Grab the total number of revisions held NbrOfRevs = document.versionHistory.length; // Test below triggers on only 3 revisions for testing purposes // Set this number to something sensible for your environment if (NbrOfRevs > 3) { // create mail action var mail = actions.create("mail"); mail.parameters.to = person.properties.email; mail.parameters.subject = "Large number of document revisions detected."; mail.parameters.from = "alfresco@fake.email.local"; // Uncomment line below if you want to build and use your own // template document for the e-mail. I have not played with this yet. // With no template e-mail it uses the mail.parameters.text // for the message body. //mail.parameters.template = root.childByNamePath("Company Home/Data Dictionary/Email Templates/excessive_revisions_email.ftl"); // Get the document name and the name of the submitting user var DocuName = document.properties.name; var PersonName = person.properties.firstName; // Build a text buffer containing the email body message. // Then assign this buffer to mail.parameters.text // I did try adding text directly to mail.parameters.text with a series of // mail.parameters.text += but got very unpredictable results. textBuffer = "Dear " + PersonName + "\n\n"; textBuffer += "Warning! A document you just updated called:- \n\n"; textBuffer += DocuName + "\n\n"; textBuffer += "has more than 3 revisions currently stored in the Alfresco system.\n\n"; textBuffer += "Could you please contact the IT Department for some instructions\n"; textBuffer += "on how to remove any non essential older revisions of this document.\n\n"; textBuffer += "Our file storage space is not unlimited.\n\n"; textBuffer += "Thankyou.\n"; mail.parameters.text = textBuffer; // Execute action against a document // This sends an e-mail to the person who did the document update mail.execute(document); // There seems to be no support for Cc: or Bcc: e-mails // Nor could I work out how to specifiy multiple To: addresses on the one line. // So to send the same message to the IT dept as well // we reset the mail.parameters.to and then mail.execute again mail.parameters.to = "itadmin@fake.email.address"; // Change e-mail address to the address of your support group mail.execute(document); } }
