create space dynamically while uploading file

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nikes

Hello folks,

How can I implement dynamic space creation while uploading a document?

I want to store Loan Applicant's group of documents.
First I upload Application form and I enter value in custom property "Application Number". Now I want to create folder with name of Application Number(which should be created by Alfresco automatically by picking Application Number I enter). Thus system will have different space/folder for different applicants.

I know how to write Javascript API to simply create  new folder based on timestamp, but I am not able to achieve above scenario.

Thanks in advance for any help,
Nikesh

jpotts

When you have a requirement that sounds like, "Do this automatically when a document is added/updated/deleted," you should be thinking "rule action". To do what you are describing, I'd create a custom action that:

1. Inspects the Application Number property
2. Creates a new folder named using that property value (after checking to see if it already exists)
3. Moves the freshly-uploaded document into the new folder

I would then create a rule in the parent folder that triggers the action any time a new document was placed in the folder.

If applications can live in any folder in the repository, you might consider using a behavior bound to the application type instead of a rule action to avoid having to configure the rule all over the place, but if it is a handful of folders, stick with the rule action to keep it simple.

To learn more about creating custom actions, check out the free tutorial on creating custom actions at http://www.ecmarchitect.com/images/articles/alfresco-actions/actions-article.pdf or refer to Chapter 4 in the Alfresco Developer Guide book.

Jeff