Adding aspects to Records Management

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juha

HI

we would like to add automatically Classifiable and Taggable Aspects to all records in our 3.3 Alfresco RM.

Rules to the File Plan should do it, however, the Metadata editor for the records does not seem to pick this. Ie. the controls for Classifiable and Taggable Aspects do not appear in the metadata? Is there a way to do this?

erajmehra

Hi Juha,

I am not sure - if this is strictly the best practice. But to make custom aspects visible in the edit metadata page - you would need to edit the share config file (I assume you are using share with 3.3).

The only way I could get them to appear was to edit the "dod-5015-form-config.xml" file placed inside the C:\Alfresco\tomcat\webapps\share\WEB-INF\classes\alfresco (assuming you have installed alfresco inside C:\Alfresco).

Depending on what level you want to add the custom metadata - series, category, folder or file level - add following in appropriate node-type.

So for example if you want to add taggable aspect to the file level metadata - just add the following inside the  <field-visibility> for <config evaluator="node-type" condition="cm:content">

<show id="cm:taggable" />

And same for any other aspect you want to make visible. Now if you want to add a custom type to the metadata. You will also need to modify the dod-5015-evaluator.lib.js - just look for it.

You will need to add the case for your custom type.

         case "my:customtype":
            // Fall-through
         case "rma:nonElectronicDocument":
            // Fall-through
         case "cm:content":

Again, I am not sure if this is strictly the best practice and adding custom config files in the alfresco extension folder would be the right way to go. Just not sure of the process.

Hope this helps.