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Alfresco Share Confusion

unknown-user

Hi,

Im familiar with Alfresco 2.0 and the old style interface, Ive recently been looking at Alfresco share but Im confused by it to be honest. Can someone explain me a few things, from what I can see any content created via the old interface (for example in "company home") is not visible in Share. That would be ok I guess, if you where either going to use just the Share interface or just the old interface. But is that the idea??? Also, are folders created in a Share site visible via CIFS?
It seems Share is like a completely new product, but maybe I just dont get it, can anyone enlighten me??

thanks in advance, Andy.

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Comments

ajmillar

Hi

If you look in the old interface, you can still see the Share sites listed under "Sites". However it does come with a big warning on it that it should be "look and don't touch".

The Alfresco Share is geared more towards the collaboration environments than full blown document management (happy to be corrected on this if this is not the case). In saying that, I would imagine Alfresco will be looking to increase the functionality of this product and eventually move away from the older style interface. I haven't yet tested whether it's possible to shift content across from an old style share to a new one. I would imagine it would involve setting up the Share site as normal, and then using the old interface to copy and paste the information across. The same user details are used in both the old and new system, so in theory it should work. What I don't think will be preseverd are the granular permissions that the old style interface allowed.

Folder can still be viewed in CIFS, you just have to drill down a bit further. So a path might look like

\\alfrescoServer\alfresco\Sites\NameOfyourSite\DocumentLibrary

…or something similar.

Hope that helps?

fpp

If you'll use the current version of Share (3.2r2) you will soon find yourself using both approaches (Share / Explorer) for various tasks particularly for the administration of spaces, folders, users etc.

When you look at spaces created / managed within share you'll see the warning that ajmillar mentioned.

Nevertheless if you want / need to create permissions on folder / docs etc - you will have to use the explorer client to do so. It will do no harm to your share spaces. Same applies to record management.

If you want to make (private) user spaces accessible within Share you will have to re-locate them to a Share document library and setup the permission for each user (there is a small bug in the explorer client when doing this but it works in 2 steps - if interested I'll provide more details).

There is quite a list of things that currently won't work within Share but you can do these things in the Explorer client - with regards to user functionality the most important is advanced search.
There is a whole list of updates in the pipeline for the next version of the Share client with the focus of replicating / making all current Explorer client features available there (plus more).

See http://wiki.alfresco.com/wiki/Roadmap#Planned_Q3.2FQ4_2009 for more details on this.

Basically all folders created within the explorer client can be made available within Share (with a few tricks for some of them).

If you want to access folders within Share spaces via CIFS etc again the important thing is to setup the permissions appropriately (in the Explorer client). By default if your user-id has access to the share space containing the folders you will also be able to access them via CIFS.

fpp

mikeh

(there is a small bug in the explorer client when doing this but it works in 2 steps - if interested I'll provide more details).

Do you know if this has been raised in JIRA?

Thanks,
Mike

fpp

Haven't seen it in JIRA - got myself a JIRA ID last week to actually put it in - will do this tomorrow.

fpp

unknown-user

Thanks for your posts, its a little clearer now…

Personally I dont want to have to tell users to use both interfaces as I dont think this would be very popular so Ill probably stick with the classic interface for now…

Andy.