nav[aria-label="Primary Navigation"] { padding: 0; & ul { list-style: none; width: 100%; display: flex; flex-direction: row; justify-content: start; align-items: start; gap: 30px; padding: 0; & li { margin: 0; } & ul li { list-style: none; } } }

As we transition to the new Hyland Community, some post links may be temporarily disrupted as we finalize redirects. We apologize for the inconvenience and are working to resolve this as quickly as possible. Details.

Adding members without invites

edwin_s

Hello,

I'm an administrator for an Alfresco 3.2 community installation, and I was wondering if there is a way to add members to an Alfresco Share site without going through the invite process? The use case for this is that some groups would like to have their share site created without troubling their members with the extra process. Personally, it's also easier just to add users to spaces outright.

In 3.0, I was able to go through the Alfresco site and use the Administrative Console, "Manage User Groups" function. Now, it appears that the Alfresco site strips or hides the site groups now.

Thanks,
Ed

Find more posts tagged with

Comments

mikeh

One way would be to create a group for those users you want to add and then add the group to the Site instead.

Thanks,
Mike

edwin_s

If I use them mechanism to add users, they do not show up in the 'Site Colleagues' dashlet. Is there a way to display those names?

mikeh

Not currently no - adding groups happened relatively late in the development of v3.2 so we didn't get a chance to develop functionality like that.

Mike

mfischer

I have the same problem in Alf 3.2r CE:

The permissions are set by groups which are syncronized with AD via ldap-ad. Users within these groups aren't shown as colleagues nor in member list of a Share-site. But we don't want to add all the users manually to the roles.

When will this functionality be built in Alfresco CE?

This is the way we're adding the users to a site:

1. the user becomes member of a group in the AD
2. in the respective Share-site the group is added via "Invite" -> "Groups" -> "Add Groups"-button with their assigned role

PS: in the Alfresco Web Client the role "consumer" is deleted from "Everyone" at every site so users can list only the sites wich they are member of.

mikeh

I think it's in JIRA, so should be planned for v3.3

Mike

mrogers

Or the community could contribute it.

mfischer

The next issue by managing user roles this way appears at the "Site Managers" dashlet: it shows only the "Administrator" and the AD group which contains the respective manager users and got the role "Site Manager". I think there could be some changes made to "…/WEB-INF/classes/alfresco/site-webscripts/org/alfresco/components/dashlets/site-profile.get.js", to check if the returned value is a type of "GROUP" and then run the for-loop against this group to get the members.

But i'm not a java programmer, so any help would be appreciated… :roll:

Regards,
Mario

kilgad

hi, same bug in 3.3G last build.

it's this JIRA : https://issues.alfresco.com/jira/browse/ETHREEOH-2935?page=com.atlassian.jira.plugin.system.issuetabpanels:comment-tabpanel ?

status : closed ?

mfischer

hi, same bug in 3.3G last build.

Yes, I can confirm that.

it's this JIRA : https://issues.alfresco.com/jira/browse/ETHREEOH-2935?page=com.atlassian.jira.plugin.system.issuetabpanels:comment-tabpanel ?

status : closed ?

"Mike Farman" said: "This is expected, it's the group that defines the site membership. When users are 'members' because they belong to a group that is a site member, the users need to be added/removed from the group, not from the site membership page."

Thats is correct, but: IMHO it has nothing to do with the missing abilitity of Alfresco to resolve the group members, even if they are stored in the Alfresco user database or come from an Active Directory/LDAP. So the functionality seems to be not included, but it should be…

mrogers

Its not a bug when alfresco is working "as designed". If it is in JIRA (I could not find it, so someone may need to raise it) it will need to be an "Enhancement" or an "Improvement" rather than a bug. It may sound pedantic but the JIRA issues drive the test team and development priorities so it is important that they are categorised correctly. And assuming there is an improvement in JIRA you should also vote for it to make it stand out from the crowd of other enhancements.

As background to this issue, when we were putting the group support into Share sites we were worried about the performance implications of large nested groups on the site members screen.

michaelc

Can you use the Restful API for this ?
http://wiki.alfresco.com/wiki/Repository_RESTful_API_Reference#Membership

I am a Newbie but this seems to fit your request I think.

Memberships

Adds a new membership to the site.

POST /alfresco/service/api/sites/{shortname}/memberships

Requirements:

    * Default Format: json
    * Authentication: user
    * Transaction: required
    * Format Style: any

Definition:

    * Id: org/alfresco/repository/site/membership/memberships.post
    * Description: classpath:alfresco/templates/webscripts/org/alfresco/repository/site/membership/memberships.post.desc.xml

nmcminn

Bringing this thread back from the dead. I had to add a few users to some Share sites without using the invite mechanism, here's a writeup on one way to do it:

http://www.unorganizedmachines.com/site/software-and-technology/34-software-development/124-adding-a-user-to-an-alfresco-share-site-via-the-javascript-api

michaelc

Nice writeup.
I got to the same location with a little different method.
my initial client to test with I used a firefox plugin called poster.
it allowed to make restful calls until I got it right.
Much of my middle ware is in PHP so I pulled the following restful client as it seemed to have everything I needed.
http://www.phpclasses.org/package/5480-PHP-Send-Web-services-requests-to-REST-servers.html

I created a admin user for my backend work that has the needed rights.

when I included the user and password in the PUT it seemed to allways work for me.

then just call my enrollUser method in my userObj

   function enrollUser($site,$roll){
      Logger::$log->debug("UserObj():enrollUser( ".$site. " " . $roll . " );" );
      $accessUser = getAccessUser();
      $accessPassword = getAccessPassword();
      $contextType    = "application/json";
      $userUrl = "http://" . $_SERVER['SERVER_NAME'] . "/alfresco/service/api/sites/" . $site . "/memberships";
      switch ($roll) {
         case "SiteConsumer": break;
         case "SiteContributor": break;
         case "SiteCollaborator": break;
         case "SiteManager": break;
         default: return false;
      }

      $requestString = '{"person":  {"userName":"' . $this->userName . '"},"role":"'. $roll . '"}';

      $request = RestClient::post( $userUrl,
            $requestString,
            $accessUser,
            $accessPassword,
            $contextType);
       
      if ($request->getResponseCode() == '200' ) {
         return true;
      }else{
         return false;
      }


   }
‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍