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google docs?

jriker1

I was under the understanding that the latest builds of 3.3 support editing of documents on-line with google docs. Is there something I have to configure to be able to say directly edit a word doc thru Share?

Thanks.

JR

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kevinr

Update to the latest HEAD build.

Add this to your alfresco-global properties:

# GoogleDocs configuration
googledocs.googleeditable.enabled=true
googledocs.username=yourname@youraddress.com
googledocs.password=yourgooglepassword‍‍‍‍

obviously change your username and password above to your google account ones.

and in share-config-custom.xml your need to add the following aspect …

            <aspect name="gd:googleEditable" />‍

and enable google docs also in that config:

 <google-docs>
         <!–
            Enable/disable the Google Docs UI integration (Extra types on Create Content menu, Google Docs actions).
         –>
         <enabled>true</enabled>
 </google-docs>‍‍‍‍‍‍

Cheers,

Kev

loftux

Hi,

since there is a global login for the google docs integration, this implies all users check out and edit using the same google docs account.
So UserA checks out document A, UserB checks out document B. But UserB is logged in to the same account, and can therefor browse and see all other checked out documents, and potentially edit them?

I may be thinking google docs as I am used to work with it, login via web client. But this is by some google api, and bringing up the editor for the common account doesn't log you in to the google document list/browser?

There is no way to set individual google docs accounts?

mikeh

The global login is for the service's use only (the Repository) and should be known only to the Alfresco administrator.

When a document is uploaded, the service works out who should have read and/or write permission based on the Alfresco permission model and then invites them to that uploaded document (using the new Google account field in the user object) via the Google APIs. When an individual follows a link to the document, they log-in using that Google account and then have the correct access to that document and any others the service has invited them to.

Thanks,
Mike

jriker1

Update to the latest HEAD build.

Add this to your alfresco-global properties:
# GoogleDocs configuration
googledocs.googleeditable.enabled=true
googledocs.username=yourname@youraddress.com
googledocs.password=yourgooglepassword‍‍‍‍
obviously change your username and password above to your google account ones.

and in share-config-custom.xml your need to add the following aspect …
            <aspect name="gd:googleEditable" />‍
and enable google docs also in that config:
 <google-docs>
         <!–
            Enable/disable the Google Docs UI integration (Extra types on Create Content menu, Google Docs actions).
         –>
         <enabled>true</enabled>
 </google-docs>‍‍‍‍‍‍
Cheers,

Kev

I added the first part to my global file, the other two seem already set in the default share-config.xml. So now that I'm running, now what? How does this functionality present itself?

Thanks.

JR

gnyce

Go into a Site's document library (share interface) and create a new document… you should be able to pick TXT, HTML, XML, or a GoogleDoc. It creates an empty file, really just a placeholder (name, title, description), and once that is done, there is a "checkout to Google Docs for editing" on the right-hand side (in the document's preview page). It checks it out, and then allows you to edit using Googledocs. Checkin is the reverse (and preview was immediately updated).

savic_prvoslav

Great feature, we use zoho now.
can you tell mi is this feature of google's coasts money if yes how much ?

jriker1

For me when I follow the steps it mentions the doc is being checked out to Google Docs and after a while nothing happens and nothing is in google docs physically.

JR

gnyce

Things may have changed since the nightly-build when I tried this, but - and this is not likely the 'best way' to do it - I edited the:
tomcat/webapps/alfresco/WEB-INF/classes/alfresco/subsystems/googledocs/default/googledocs.properties and edited a few of the fields…

# Enables google editable functionality
googledocs.googleeditable.enabled=true

# System google docs authentication credentials
googledocs.username=MYGOOGLENAME
googledocs.password=MYGOOGLEPWD

jriker1

I basically did that as I followed the first part of kevin's post. Does it launch google docs in a new browser, or in share physically? Or just save the doc to google docs and you manually go there to edit the doc? Not I have a proxy server between me and the internet so not sure if that's factor although there are no errors in the catalina.out logs. Not sure if there are some settings for log4j that are more verbos for Google.

JR

gnyce

I basically did that as I followed the first part of kevin's post. Does it launch google docs in a new browser, or in share physically? Or just save the doc to google docs and you manually go there to edit the doc? Not I have a proxy server between me and the internet so not sure if that's factor although there are no errors in the catalina.out logs. Not sure if there are some settings for log4j that are more verbos for Google.

JR

Once you create the 'shell' of the document in the Share interface, there is (on the doc preview page, right-hand side) a command to "Checkout to Google Docs". You would select that, wait a few seconds (with the floating status window) until it was checked out. I _think_ it then gave you a URL to go to Google Docs to edit, but can't quite be certain… could be a URL at the top of the doc-preview page, OR a cmd on the right-hand-side - it did _not_ automatically launch, and you edit in a separate browser window/tab, it does not share anything with Share (no embed, nothing). Once checked out to Google Docs, there is a command on same doc-preview windows to "Checkin from Google docs", at which point the document is pulled back into Share/Alfresco, SWF preview updated, etc (and version number incremented, very nice). Note that in Google Docs, it creates a folder structure within Google Docs for the checked-out doc, such as "Sites/MyNewSite/documentLibrary/folder1/name-of-document", and when checked back in, it is NOT left within GoogleDocs, but removed.

jriker1

Whatever it's supposed to do all I get when I check out to google docs is "'googledoc' is being checked out to Google Docs" where googledoc is the name of the doc I made. Nothing ever shows up in google so unless there are proxy settings I need specifically for this, it doesn't seem to work or not logging anything that's failing anyway.

JR

gnyce

Probably not you - just tried another nightly build, not working for me either. So either it is 'broken', or turned off in another way….

rwetherall

Probably not you - just tried another nightly build, not working for me either. So either it is 'broken', or turned off in another way….

Perhaps you could try turning the logging on using the line …

log4j.logger.org.alfresco.repo.googledocs=debug‍

.. in your log4j.properties file.

It should give you some more information about what's going on during the checkout.

Cheers,
Roy

gnyce

jriker1, seems to be working in the most-recent nightly build (after editing the google.properties file)….

Screenshot of doc checked out to googledocs http://imagebin.ca/view/TeqHV0r.html

mattsmith

Hi All,

Is the google docs functionality available in the latest community release of alfresco?

Cheers
Matt

mikeh

I'm told 3.3G will (finally - after a series of unexpected issues) be released by Monday.

Thanks,
Mike

mattsmith

Thanks Mike, is it fairly easy to upgrade to 3.3G?

Thanks
Matt

mikeh

http://wiki.alfresco.com/wiki/General_Upgrade_Process

Thanks,
Mike

kevinr

Alfresco 3.3G is going out shortly (end of the week) - so what you have taken from HEAD should indeed be fixed and working.

Cheers,

Kev

jriker1

downloading current build now to test.

mattsmith

Hi jriker1,

How did the testing of the google docs bits go?

Regards
Matt

janvg

Just downloaded and installed 3.3 G (Installed Version 3.3.0 (g 2860)) but I don't see the google docs link

does it need some extra config to make it visible ?

savic_prvoslav

yes some config is needed, you have it all hire
http://wiki.alfresco.com/w/images/7/78/Getting_Started_with_Using_Google_Docs_with_Alfresco.pdf

hope it helps.

mattsmith

Hi All,

I have read the article on upgrading (http://wiki.alfresco.com/wiki/General_Upgrade_Process) but i don't think this is feasible with the way that I have been using Alfresco.

I have installed Alfresco on a SLES10 server and have so far been editing the properties files directly on the server and restarting Alfresco. I have taken a tar copy of /opt/Alfresco that contains all my configuration changes. How will i take the changes I made previously to the new 3.3g installation and ensure that all data remains safe?

Cheers
Matt

mrogers

Any configuration over-rides you make for Alfresco should be in your "shared" folder. And in the case of properties these go in your alfresco-global.properties. Or larger pieces of code are installed via AMPS.

Therefore your configuration will be unaffected when you upgrade.

You may need to "rework the configuration" between different versions however between 3.3 and 3.3g I'm not aware of any difference and the upgrade should be trivial. For users moving from versions older than 3.2, although the "old style"repository.properties configuration will still probably work you should probably move most of your configuration to alfresco-global.properties, in particular the authentication configuration was overhauled.

mattsmith

Thanks for the reply,

I have made changes in directory's like the below,

/opt/Alfresco/tomcat/webapps/alfresco/WEB-INF/classes/alfresco/subsystems/Authentication/ldap

how will I ensure that these changes are carried to the new version?

Matt

mrogers

You should never touch the contents of the WEB-INF folder.    Your over-rides should go below the <extension root> folder which will be something like "tomcat/shared".   That keeps your configuration separate from the alfresco provided configuration.

So in your example your LDAP configuration should be moved to tomcat/shared/classes/alfresco/subsystems/Authentication/ldap.

You will need to search for the files you have changed in WEB-INF, possibly by modification date, and then configure alfresco via the shared folder.

N.B.   Please make sure you backup your alfresco instance before upgrading. DB, Content store and Alfresco configuration.

mattsmith

Thanks again for the reply,

the /tomcat/shared/classes/alfresco/subsystems/Authentication/ldap directory doesnt exist, presumably its fine to create this and move my files etc.

do I need to tell alfresco to look at the shared directory for ldap etc or is it clever enough to work this out?

Cheers
Matt

mrogers

Tomcat 5 has a shared directory. It was done away with by Tomcat 6.

If you installed Alfresco with a bundled tomcat then you need to do nothing. If you installed Alfreco on your own instance of Tomcat 6 then you need to create the shared folder and add the shared folder to the class path as per the install guide.

mattsmith

cool, thanks for all your help.

Unfortunately i haven't been able to get the googledocs stuff to work. I have followed all the steps in the document any ideas?

I cant see any options to edit with googledocs.

Matt