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Word Document Versions - upload

gmurphy

Folks,

We are going to upload over 2000 word documents in Share and have seperate versions of all these documents.

I was wanting to know is there any way that I can import all the documents and there versions and then each document will then pick up on its proper version and show it in the document details page as Version 1 Version 2 etc. rather than having someone having to manualy upload a new version of the document for every version of each document which would be very labour intensive.

I hope this makes sense

Thanks

Gerald

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Comments

sselvan

If you have to upload documents in bulk, including the versions with it, it will need a custom java action and club it in a rule in Alfresco.
You can write your own logic in JAVA to accomplish what you want.

Hope this helps!

Thank you

gmurphy

Thanks sselvan

Any ideas on how I might do this.

Gerald

sselvan

This is a good place to understand basics -

http://wiki.alfresco.com/wiki/Custom_Actions

Check this PDF for detailed instructions on how to create custom action and create a rule -

http://ecmarchitect.com/images/articles/alfresco-actions/actions-article.pdf

Hope this helps!

valcas

Hi Gerald,

We wrote a Java client application which allows a bulk upload via web services. This presents the spaces in a tree and allows aspect to be configured within the client for multiple documents. The documents are selected from the local filesystem. When all documents have been assigned the necessary info then they are uploaded in bulk.

It's not exactly what you're looking for but I'm pretty sure it could work for you with some modification.

Let me know if it's along the right tracks for you and I can arrange to get the code to you.

Regards
Val

gmurphy

Valcas,

That sounds interesting, how would you plan on giving me the code. I would be interesting in haveing a look.

Gerald

valcas

Hi Gerald,

I'll zip it up and post it on our website with some instructions on Monday. It will be interesting to see if it will appeal to a wider audience.

Val

valcas

Hi Gerald,

I got a little sidelined yesterday but I've uploaded the application to our site at…

http://www.inforama.ie/alfrescoupload.php

You can launch the application straight from the launch button and it will download, install and run on your machine allowing you to connect to your Alfresco instance. If you prefer to work with the source you can also download it. The documentation is sparse at this point but have a look around it and let me know if it's close to what you need.

Cheers
Val