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Workflow Assignee From Specific Group

pettazz

My workflow is very similar to the review workflow, and I'm looking for a way to define the set of users that the Assignee can be from. This could potentially be a group, or even an explicit list specified in javascript. Basically, the form must be submitted to a manager for approval, however, I don't know how to limit the available Assignees to only managers. Thanks for any help.

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pmonks

Pooled tasks (http://wiki.alfresco.com/wiki/WorkflowAdministration#Pooled_Tasks_.26_Groups) may be appropriate for this, although you may need to implement a custom workflow in order to leverage this.

Cheers,
Peter

pettazz

I am using a custom advanced workflow already, it just has a very similar functionality to the review/approve workflow, in that it is sending to a user for approval.

Thanks a lot for the idea. So, from this pooledactors deal, I can use

<assignment class="org.alfresco.repo.workflow.jbpm.AlfrescoAssignment">
  <pooledactors>Budgeted</pooledactors>
</assignment>‍‍‍

where Budgeted is the name of the group of people who are able to review/approve this request.

What I really want is that the user is ONLY allowed to select one of the people in this group. We don't want them asking their buddy over in marketing for approval just to game this automated system. Would pooledactors provide that?

pettazz

Or another solution would be, once the user selects a person, (similarly to the checking that is provided for a d:int automatically), via Javascript I check to see if the selected person is in the group I want or not. If not, go back to that form with an error message like "assignee must be in group X," or if it is the proper group, continue creating the workflow normally. Is there a way to do this?

janco

Hi pettazz,

did you find a solution for this? I am facing the same problem.

Thank you

jayjayecl

Hi Janco, could you describe your precise needs, I'll help you on that

janco

When youre creating/starting an advanced workflow you have a option to pick up an assignee; there I am trying to have listed just people in a specific group (group where is the current user logged in). Managed to do it in "Reassign" option but cant find the place where to change it.

I will apreciate your help.

jayjayecl

Hi,

My idea is that you will have to build a custom generator component.
In order to be precise when I'll help you, could you please provide us with your workflowModel.xlm and your workflowProcessDefinition.xml ?

Thank you

norgan

Any news on this component ? I would like to use it too

jayjayecl

Well, I asked janco about his workflow files, but he didn't answer.
I can help you, if you tell me more about your needs.

norgan

Hi Romain,
I want the user to choose the assignee from a group of people - just as the standard component. Only with two options

1) Select assignee from
a) a constraint list or better
b) a alfresco usergroup

2) Select 1 or many recipients as "temporary pool"

With 2) being more a though about completeness of implementation. Currently, I use a hardcoded constraint, which is not really manageable in production environments.

Thanks in advance for any pointers

Norgan

guyt

I'd just like to add my interest to the solution for the original problem, here. My specific is that when an advanced workflow is used and an association defined with target class cm:user, the dialog which is automatically generated has a 'pull-down' list with all users on the system, rather than just those within the current user's group (as happens with the standard re-assignment logic set off by clicking the right-hand icon on the tasklist for an existing task).

If this is the same problem as other peoples on this topic, I'd be keen for suggested solutions.

Many thanks.

esheehan

We've been working on a very similar problem. We wanted to allow a user to choose a group assignment for a task from a restricted set of the groups defined in Alfresco. I've posted our solution to this problem here:

http://forums.alfresco.com/en/viewtopic.php?f=34&t=22536#p74422

I hope this helps.

-Evan
Zia Consulting, Inc.