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Email - Alfresco with Gmail SMTP

heislord5

Hi,

I have been trying tirelessly to get this working. I've tried dozens of different configurations in the core-services-content.xml file. Does ANYONE have email working with Gmail SMTP in Alfresco 3! Not 2.1.

Anyone? I think it just doesn't work. I've tried a number of configurations that have worked for others in earlier versions, but no dice for me (I am attempting on 3c).

Here are the things I've found out. It appears that Gmail uses 465 for SSL communication and 587 for non-ssl. Also, you have to starttls before you can connect.

The parameters vary from person to person and none of them work for me. I'm going to list them below. Some will have (s) on there…that means the "s" is sometimes not there depending on who I was getting the information from. Since 465 is the SSL port, that is when one might expect to have the "s" on the parameter, but not even that was consistent. Some people showed it with and some without the "s". For simplicity I hard coded the values rather than using the properties file.

  <property name="host">
    <value>smtp.gmail.com</value>
  </property>
  <property name="port">
    <value>465</value>
  </property>                                          
  <property name="protocol">                            
    <value>smtps</value>
  </property>
  <property name="username">
    <value>userName@gmail.com</value>
  </property>
  <property name="password">
    <value>UserPassword</value>
  </property>
  <property name="defaultEncoding">
    <value>UTF-8</value>
  </property>

  <property name="javaMailProperties">
    <props>
      <prop key="mail.smtps.auth">true</prop>
      <prop key="mail.smtp.socketFactory.port">465</prop>
      <prop key="mail.smtp.socketFactory.class">javax.net.ssl.SSLSocketFactory</prop>
      <prop key="mail.smtp.socketFactory.fallback">false</prop>
      <prop key="mail.smtp.timeout">25000</prop>
      <prop key="mail.smtps.starttls.enable">true</prop>
    </props>
  </property>
‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍

I tried bunches of variations with the 587 port as well without the s's and with the s's and mixed bag.

Does anyone have this working. It would be super awesome if someone actually got it working.

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Comments

heislord5

also SMTP from gmail works from Email client (Thunderbird) on same computer

heislord5

I've probably spent over 15 hours working on this on Christmas Eve and Christmas Day! If anyone can help please do.

heislord5

Ok.

It appears quite a few of my emails went through. Grrr, lol. Grrr. (Isn't that the expression you'd expect from someone trying to get this stuff to work).

The emails were actually sent from my gmail account and when I logged into gmail they were in my sent folder.

None of them made it out of the sent folder to the destination account. Neither did any of them report any undeliverable messages. This is very strange to me, probably because I do not know a whole lot about the email spam filters these services may have. I tried sending email to myself.

heislord5

email received when sent from gmail to my hotmail account.

heislord5

working settings:

    <bean id="mailService" class="org.springframework.mail.javamail.JavaMailSenderImpl">
        <property name="host">
            <value>${mail.host}</value>
        </property>
        <property name="port">
            <value>${mail.port}</value>
        </property>
        <property name="protocol">
            <value>${mail.protocol}</value>
        </property>
        <property name="username">
            <value>${mail.username}</value>
        </property>
        <property name="password">
            <value>${mail.password}</value>
        </property>
        <property name="defaultEncoding">
            <value>${mail.encoding}</value>
        </property>
        <property name="javaMailProperties">
            <props>
                <prop key="mail.smtps.auth">${mail.smtps.auth}</prop>
                <prop key="mail.smtps.starttls.enable">${mail.smtps.starttls.enable}</prop>
            </props>
        </property>
    </bean>
‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍

# Email configuration
mail.host=smtp.gmail.com
mail.port=465
mail.protocol=smtps
mail.username=user@gmail.com
mail.password=password
mail.smtps.starttls.enable=true
mail.smtps.auth=true
‍‍‍‍‍‍‍‍‍‍

bnice

Hi,

is that configuration working in the final version, too?
I'm also struggling with that email-issue (independent of provider). Are there just these two files to be configured?

parveenh

Hi I am trying send mail to alfresco repository, I have mail called abc@optimum-outsourcing.com, i want to comfigure this email to alfresco repository, I am using 3.0.0 version of alfresco,
I can send mail from alfresco to my mail, but when I am sending mail from my outlook to that id, nothing is happening, can anyone help me to configure this..

Thanks

bnice

Hi,

I'm not using this feature (to send mails to alfresco), but I stumbled over it, when trying to configure Aflresco for sending mail.
I think you have to configure the Alfresco mail-server. There is a file called custom-email-server.sample.zip in /tomcat/shared/classes/alfresco/extension.
You'll have to unzip it and configure the contained file for your needs. I think you'll find some more information about that in this forum.

spillai

Hey All,

The following configurations in repository.properties and some changes in the core-services-context.xml worked for me.

Set the following properties in repository.properties
mail.host=smtp.gmail.com
mail.port=587
mail.username=yourid@gmail.com
mail.password=yourpassword
# Set this value to UTF-8 or similar for encoding of email messages as required
mail.encoding=UTF-8
# Set this value to 7bit or similar for Asian encoding of email headers as required
mail.header=test

# Extra properties added by me
mail.smtp.starttls.enable=true
mail.smtp.auth=true
mail.smtp.debug=true

Now in the file core-services-context.xml for the MAIL SERVICE section for bean id="mailService"
add a new property as –
<property name="javaMailProperties">
            <props>
                <prop key="mail.smtp.auth">${mail.smtp.auth}</prop>
                <prop key="mail.smtp.starttls.enable">${mail.smtp.starttls.enable}</prop>
      <prop key="mail.smtp.debug">${mail.smtp.debug}</prop>
            </props>
</property>

Can any one share the properties to be set for inbound mail settings?
Will appreciate that.

bnice

Hi spilai,

I'll check your configuration for my needs and let you know if it works for me.
Thanks for your reply.

bnice

Just tested these settings - I get no error with that, but seems like Alfresco is not sending invitations.
Where can I see some more debug on that?

mac_src

Hi,
I am working with Alresco 4.0 and was trying to setup the e-mail. Please follow the most authentic page(https://forums.alfresco.com/en/viewtopic.php?f=8&t=27566) for it first and if you still face issue then you can try with the following required files and modifications.
Modified files are:
1.C:\Alfresco\tomcat\shared\classes\alfresco-global.properties

#######################################
####### Sample Gmail settings  ########
#######################################
### E-mail site invitation setting ###
#notification.email.siteinvite=false ### Original
notification.email.siteinvite=true

#Mail Setup
mail.host=smtp.gmail.com
mail.port=465
mail.protocol=smtps
mail.username=xxxxxx@gmail.com
mail.password=xxxxxxxxxx   #please note that you need to get site specific password from your gmail account
mail.encoding=UTF-8

#### New Properties ####
mail.smtps.starttls.enable=true
mail.smtps.auth=true

##### Test SMTP setup
mail.testmessage.send=true
mail.testmessage.to=xxxxxx@live.com
mail.testmessage.subject=Outbound SMTP
mail.testmessage.text=The Outbound SMTP email subsystem is working.
‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍

2.C:\Alfresco\tomcat\webapps\alfresco\WEB-INF\classes\alfresco\subsystems\email\OutboundSMTP\outboundSMTP.properties (Use the same default settings)

<bean id="mailService" class="org.springframework.mail.javamail.JavaMailSenderImpl">
        <property name="host">
            <value>${mail.host}</value>
        </property>
        <property name="port">
            <value>${mail.port}</value>
        </property>
      <property name="protocol">
         <value>${mail.protocol}</value>
      </property>

        <property name="username">
            <value>${mail.username}</value>
        </property>
        <property name="password">
            <value>${mail.password}</value>
        </property>
        <property name="defaultEncoding">
            <value>${mail.encoding}</value>
        </property>
      <property name="javaMailProperties">
        <props>
            <prop key="mail.smtp.auth">${mail.smtp.auth}</prop>
            <prop key="mail.smtp.debug">${mail.smtp.debug}</prop>
            <prop key="mail.smtp.timeout">${mail.smtp.timeout}</prop>
            <prop key="mail.smtp.starttls.enable">${mail.smtp.starttls.enable}</prop>
            
            <prop key="mail.smtps.auth">${mail.smtps.auth}</prop>
            <prop key="mail.smtps.starttls.enable">${mail.smtps.starttls.enable}</prop>
        </props>
    </property>

    </bean>
‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍

3.C:\Alfresco\tomcat\shared\classes\alfresco\extension\custom-email-context.properties
( ##You need to create and edit this file)

<?xml version='1.0' encoding='UTF-8'?>
<!DOCTYPE beans PUBLIC '-//SPRING//DTD BEAN//EN' 'http://www.springframework.org/dtd/spring-beans.dtd'>

<beans>
<!–                        –>
<!– MAIL SERVICE           –>
<!–                        –>

<bean id="mailService" class="org.springframework.mail.javamail.JavaMailSenderImpl">
    <property name="host">
        <value>${mail.host}</value>
    </property>
    <property name="port">
        <value>${mail.port}</value>
    </property>
    <property name="protocol">
        <value>${mail.protocol}</value>
    </property>
    <property name="username">
        <value>${mail.username}</value>
    </property>
    <property name="password">
        <value>${mail.password}</value>
    </property>
    <property name="defaultEncoding">
        <value>${mail.encoding}</value>
    </property>
    <property name="javaMailProperties">
        <props>
            <prop key="mail.smtps.auth">${mail.smtps.auth}</prop>
            <prop key="mail.smtps.starttls.enable">${mail.smtps.starttls.enable}</prop>
        </props>
    </property>
</bean>
</beans>
‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍

bnice

So there's release 4.0? Ooops, last time I checked updates, it was 3.4d…
Thanks for replying on that issue, most probably it' would cause troubles again when updating…

wabson

See this post for information on 4.0, where the XML config should not be needed.

https://forums.alfresco.com/en/viewtopic.php?f=9&t=36053&p=121730#p121434

Cheers,
Will

msftarav

Hello mac_src

I am using Alfresco 3.2 and I tried to do all what you have mentioned, but i still couldn't succeed. The error message that i got is:

Caused by: java.net.UnKnownHostException: smtp.gmail.com
                 at java.net.PlainSocketImpl.connect(PlainSocketImpl.java:177)
                 at java.net.SocksSocketImpl.connect(SocksSocketImpl.java:366)
                 at java.net.Socket.connect(Socket.java:529)
                 …….
               . …….

can someone guide me through this?

Any help will be greatly appreciated!!

Thanks!!

msftarav

Hello ppl,

I am using Alfresco Share 3.2 and I am trying to activate the e-mail notification. I have tried all the solutions mentioned in this thread and still couldn't get it done.

I couldn't find the E-mail folder inside subsystem when I tried doing what mac_src said.

I also tried to do what spillai has mentioned in the thread and that too dint fix the issue.

Thanks

mrogers

Your first error seems to be Unknown host exception for "smtp.gmail.com".

So can you ping smtp.gmail.com? What's wrong with your infrastructure, have you got a firewall in the way?

msftarav

Your first error seems to be Unknown host exception for "smtp.gmail.com".

So can you ping smtp.gmail.com? What's wrong with your infrastructure, have you got a firewall in the way?

Thank you for the reply mrogers!! I am able to reach smtp.gmail.com but it has some loss!! We have alfresco share in a virtual machine( ubuntu) inside windows 2008 server. I have opened the port in both windows and ubuntu environment. I actually had tried using yahoo business mail server too. That too dint seem to work.

As per the thread I tried all of them, but what I found odd was that i couldn't find the E-mail folder inside the Subsystems folder!! Does this mean something to you?

var\lib\tomcat6\webapps\alfresco\WEB-INF\classes\alfresco\subsystems\email\OutboundSMTP\outboundSMTP.properties
The highlighted part was not there!!

mrogers

Yes that is a concern. However from memory the subsystem framework was new in 3.2 and I can't remember in which release SMTP was refactored to use subsystems. Its possible your version has "old style" configuration which would be custom-email-server.properties.

You should never touch anything below WEB-INF (since its Alfresco's private implementation detail,) you can look but you shouln't change stuff because it will get lost on upgrade..

The first thing to check is that you can connect to your email server (gmail?) from the box that you want to send email from. Use whatever email client you have available. That will validate all the paths and settings needed. Then you can worry about alfresco's configuration.

msftarav

Yes that is a concern. However from memory the subsystem framework was new in 3.2 and I can't remember in which release SMTP was refactored to use subsystems. Its possible your version has "old style" configuration which would be custom-email-server.properties.

You should never touch anything below WEB-INF (since its Alfresco's private implementation detail,) you can look but you shouln't change stuff because it will get lost on upgrade..

The first thing to check is that you can connect to your email server (gmail?) from the box that you want to send email from. Use whatever email client you have available. That will validate all the paths and settings needed. Then you can worry about alfresco's configuration.

Thanks for the reply again!! I figured that using "smtp.gmail.com" doesn't work, so I used the IP address of that and i think it works, because it throws me an error saying it Failed to send e-mail to *******@*****.com

I checked the custom-email-server.properties and it only had Email Inbound server and Email server properties. Do I have to modify the E-mail server properties in that?

email.server.enabled=true
email.server.port=465
email.server.domain= ( I am not sure of what to enter for this one ) Do u have an idea?

Thanks

l33m4n

Hi,

I'm just installing 4 and I have managed to get a test email to send from Gmail when the subsystem initializes following the instructions here

http://wiki.alfresco.com/wiki/Outbound_E-mail_Configuration

However, when I send an external invitation the message says that the email was successfully sent but the invitation doesn't arrive.

I can see the test email in my Gmail sent items but the missing invitations aren't there or in the spam / trash folders.

Has anyone else managed to solve this problem?

Thanks!

l33m4n

I've solved the problem. It was actually very simple but I haven't seen this documented anywhere..

In the default installation version of alfresco-global.properties there is a line that reads:-

### E-mail site invitation setting ###
notification.email.siteinvite=false‍‍

Just change it to read:-

### E-mail site invitation setting ###
notification.email.siteinvite=true‍‍

msftarav

I've solved the problem. It was actually very simple but I haven't seen this documented anywhere..

In the default installation version of alfresco-global.properties there is a line that reads:-
### E-mail site invitation setting ###
notification.email.siteinvite=false‍‍
Just change it to read:-
### E-mail site invitation setting ###
notification.email.siteinvite=true‍‍

Hello l334n,

I have alfresco 3.2 and I have been trying to make e-mail feature work with it. I have changed alfresco-global.properties values as described in alfresco wiki page on outbound e-mail configuration. I have added the notification.email.siteinvite=true, i have also included the test message codes in alfresco-global.properties, but nothing seems to work. Can you think of anything else that might be the problem?

Thank you

l33m4n

Have you followed all of the steps on the link I posted above?

Now, we need to enable SMTPS by overriding the mailService bean. Create and edit <TOMCAT_HOME>/classes/alfresco/extension/custom-email-context.xml and paste in the following:

<?xml version='1.0' encoding='UTF-8'?>
<!DOCTYPE beans PUBLIC '-//SPRING//DTD BEAN//EN' 'http://www.springframework.org/dtd/spring-beans.dtd'>

<beans>
<!–                        –>
<!– MAIL SERVICE           –>
<!–                        –>

<bean id="mailService" class="org.springframework.mail.javamail.JavaMailSenderImpl">
    <property name="host">
        <value>${mail.host}</value>
    </property>
    <property name="port">
        <value>${mail.port}</value>
    </property>
    <property name="protocol">
        <value>${mail.protocol}</value>
    </property>
    <property name="username">
        <value>${mail.username}</value>
    </property>
    <property name="password">
        <value>${mail.password}</value>
    </property>
    <property name="defaultEncoding">
        <value>${mail.encoding}</value>
    </property>
    <property name="javaMailProperties">
        <props>
            <prop key="mail.smtps.auth">${mail.smtps.auth}</prop>
            <prop key="mail.smtps.starttls.enable">${mail.smtps.starttls.enable}</prop>
        </props>
    </property>
</bean>
</beans>‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍

msftarav

Have you followed all of the steps on the link I posted above?

Now, we need to enable SMTPS by overriding the mailService bean. Create and edit <TOMCAT_HOME>/classes/alfresco/extension/custom-email-context.xml and paste in the following:

<?xml version='1.0' encoding='UTF-8'?>
<!DOCTYPE beans PUBLIC '-//SPRING//DTD BEAN//EN' 'http://www.springframework.org/dtd/spring-beans.dtd'>

<beans>
<!–                        –>
<!– MAIL SERVICE           –>
<!–                        –>

<bean id="mailService" class="org.springframework.mail.javamail.JavaMailSenderImpl">
    <property name="host">
        <value>${mail.host}</value>
    </property>
    <property name="port">
        <value>${mail.port}</value>
    </property>
    <property name="protocol">
        <value>${mail.protocol}</value>
    </property>
    <property name="username">
        <value>${mail.username}</value>
    </property>
    <property name="password">
        <value>${mail.password}</value>
    </property>
    <property name="defaultEncoding">
        <value>${mail.encoding}</value>
    </property>
    <property name="javaMailProperties">
        <props>
            <prop key="mail.smtps.auth">${mail.smtps.auth}</prop>
            <prop key="mail.smtps.starttls.enable">${mail.smtps.starttls.enable}</prop>
        </props>
    </property>
</bean>
</beans>‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍

I did except for the "Email Action Executor"

Alfresco uses the action service to send email.

MailActionExecuter The following properties can be set.

    PARAM_NAME = "mail"
    PARAM_TO = "to"
    PARAM_TO_MANY = "to_many"
    PARAM_SUBJECT = "subject"
    PARAM_TEXT = "text"
    PARAM_FROM = "from"
    PARAM_TEMPLATE = "template";
    FROM_ADDRESS = "alfresco@alfresco.org";

I am not sure of how to do this one. If we have to set this manually, can you let me know on how to do this? This is the only step i missed.

Thanks

kjcsb

Alfresco 4.0c
Ubuntu
I am experiencing an issue when trying to use Gmail SMTP

vi
mail.host=smtp.gmail.com
mail.port=465
mail.protocol=smtps
mail.username=test@gmail.com
mail.password=password
mail.encoding=UTF-8
mail.smtps.auth=true
mail.smtps.starttls.enable=true
mail.from.default=test@gmail.com

03:54:14,275 ERROR [org.alfresco.repo.action.executer.MailActionExecuter] Failed to send email to test@test.domain.com
org.springframework.mail.MailSendException: Failed messages: javax.mail.MessagingException: IOException while sending message;
nested exception is:
java.io.UnsupportedEncodingException: UTF-8

I have checked and there are no extra spaces of characters in the line mail.encoding=UTF-8

Any suggestions appreciated

l33m4n

msftarav,

I did except for the "Email Action Executor"

Alfresco uses the action service to send email.

MailActionExecuter The following properties can be set.

PARAM_NAME = "mail"
PARAM_TO = "to"
PARAM_TO_MANY = "to_many"
PARAM_SUBJECT = "subject"
PARAM_TEXT = "text"
PARAM_FROM = "from"
PARAM_TEMPLATE = "template";
FROM_ADDRESS = "alfresco@alfresco.org";

I am not sure of how to do this one. If we have to set this manually, can you let me know on how to do this? This is the only step i missed.

I didn't configure this bit (I'm not sure you have to). I'm sorry I can't offer any more advice.

l33m4n

I thought it might help others if I also report that Gmail keeps locking my account when testing this with Gmail and I have to unlock it using Captcha.

anik

Coooooooooool Dude … Great
cheers

mrogers

There's no need to touch that setting for gmail. The default value works.

tusharpatel88

mail.host=smtp.gmail.com
mail.port=465
mail.username=youremail
mail.password=yourpassword

mail.protocol=smtps
mail.smtps.starttls.enable=true
mail.smtps.auth=true
mail.testmessage.send=true
mail.testmessage.to=youremail
mail.testmessage.subject=Outbound SMTP
mail.testmessage.text=The Outbound SMTP email subsystem is working.
mail.smtps.starttls.enable=true
mail.smtp.socketFactory.port=465
mail.smtp.socketFactory.class=javax.net.ssl.SSLSocketFactory
mail.smtp.socketFactory.fallback=false
notification.email.siteinvite=true

1 Please add above properties in global.properties file.
2 change email and password according to youre email.
3 Restart server
4 The email notification will send to your server.