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How to send email through alfresco

en64026

Hi friends,

While new user sign up has done, the user details have been stored to the database. After successful completion of the registration the mail to be send automatically with the url to the Email-id which is provided by the user while registration.

Can anyone help me out in this.

Thanks in advance ,

Regards,
Els N.

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Comments

en64026

Hi

Thanks for the instance reply.

I have set all the properties as you said in the repository.properties file.

mail.host=mail.alfresco.com
mail.port=25
mail.username=alfresco
mail.password=123456
# Set this value to UTF-8 or similar for encoding of email messages as required
mail.encoding=UTF-8
# Set this value to 7bit or similar for Asian encoding of email headers as required
mail.header=testmail
mail.from.default=alfresco@alfresco.org

Let me know how to proceed with that.

Thanks & Regards,
Els N.

yvinodh

Hi friends,

I have the functionality to send an email based on the user login. Is there any services necessary to send email through alfresco like SMTP.

Kindly reply to this.

Thanks,
yvinodh.

en64026

Hi belmekki,

I have configured the mail settings as you told in the \Alfresco\tomcat\webapps\alfresco\WEB-INF\classes\alfresco.
With this how can i proceed.

mail.host=mail.alfresco.com
mail.port=25
mail.username=alfresco
mail.password=123456‍‍‍‍‍

What exactly i want is, i want to forward a job to my friend. In that mail a URL of the particular job should be the body.

How to use alfresco to get these works done.

Kindly clarify.

Thank you.

ivo_costa

Ok, if I understood correctly, I think I've done something like that

if this is the expected behavior:
1st - create user
2nd - system sends email with login details

for this, I proceeded this way:
you need to create a custom behavior that is triggered at a new User Node creation
The main problem I faced is that it is impossible to get the defined password for the user from inside the behavior, but you can change the password from the behavior and send that generated new password

Regards
Ivo Costa

jtucker

I set the info for my mail server and I am still not receiving any information even restart and still not getting anything. Any help would be great thanks.

ttortosa

Hello,

I've set up Alfresco to send mails. The mails are correctly sent but in the links included on mail messages to alfresco files show "yourserver.com:8080", and obviously the links don't work because this is not our real name server. Where I can change this server name?

janvg

go to the data dictionary and then open the email templates folder

modify the file : notify_user_email.ftl

you can also create new files here and select them when creating the notify rule

amtam

I have modified invite_user_mail.ftl, changing "yourserver" to my vaild host name. I then restarted Alfresco. However, the changes are not effective. The email template still shows "yourserver". How do I make the changes effective. Essentially, the corresponding "bin" file under alf_data is not updated after the restart.

ofrxnz

If you modify the built in workflows in the deployed app, you need to change a line in another file to tell it to reload the workflow

I don't know where it is in Share but in alfresco the file is called

bootstrap-context.xml

under the bean "workflowBootstrap"

each workflow has an entry like this

         <props>
                    <prop key="engineId">jbpm</prop>
                    <prop key="location">alfresco/workflow/review_processdefinition.xml</prop>
                    <prop key="mimetype">text/xml</prop>
                    <prop key="redeploy">false</prop>
                </props>
‍‍‍‍‍‍‍

change the redeploy line from false to true…restart and it should load the updated version

animalfat

This solution did not fix the problem for me. The url link in the email still contains "localhost:8080", eventhough the email invite template reads "<my local server name>. I've changed the reload values to "true" and restarted the tomcat server. Anything else I should try?

ofrxnz

oh, i miss understood the issue….

here is the first bit of my web-client-config-custom.xml

there are a couple of places where you configure your servers name and address. this is one of the bigger ones….hopefully this will set you in the right directions. i think this is the section that got the domains/addresses working for me…let me know and ill see if i can find any other sections i changed

alfresco-config>

   <!– Example of overriding the from email address –>
   
   <config>
      <client>
         <from-email-address>Alfresco@company.com</from-email-address>
         <search-max-results>100</search-max-results>
      </client>
     
     <cifs-url-suffix>.company.com</cifs-url-suffix>
     
     <home-space-permission></home-space-permission>
   </config>
   
    <config evaluator="string-compare" condition="Server">
      <!– The public web server hosting this web client –>
      <server>
         <!– Enable and adjust the following settings to allow for proxied use of Alfresco
–>       
         <scheme>https</scheme>
         <hostname>server</hostname>
         <port>443</port>
         
      </server>
   </config>‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍

animalfat

Nope, that didn't help. I also changed file-servers-custom.xml with no success. This is basic operations – how could it be so difficult to configure? What is the answer?

jacobfernandas

HI JUST GO THROUGH

•   Server: Debian Etch (odd packages from lenny and sid)
•   Alfresco: Alfresco Tomcat Community 2.1.0
•   JDK 6: package from Sid (aptitude search/show it to get the gory details)

Email configuration
Mail.host = smtp.gmail.com
mail.port = 465
mail.transport.protocol = smtp
mail.username = someuser@gmail.com
mail.password= asecretpassword
mail.smtp.auth = true
mail.smtp.socketFactory.port = 465
mail.smtp.socketFactory.class = javax.net.ssl.SSLSocketFactory
mail.smtp.socketFactory.fallback = false
mail.smtp.timeout = 25000
mail.smtp.starttls.enable = true
•   There, half the job is done. You will obviously need to modify the username and password (no someuser@gmail.com/asecretpassword will not work).

<!–                        –>
<!– MAIL SERVICE           –>
<!–                        –>
<bean id="mailService" class="org.springframework.mail.javamail.JavaMailSenderImpl">
<property name="host">
    <value>${mail.host}</value>
</property>
<property name="port">
    <value>${mail.port}</value>
</property>
<property name="protocol">
    <value>${mail.transport.protocol}</value>
</property>
<property name="username">
    <value>${mail.username}</value>
</property>
<property name="password">
    <value>${mail.password}</value>
</property>
<property name="defaultEncoding">
    <value>${mail.encoding}</value>
</property>
<property name="javaMailProperties">
    <props>
      <prop key="mail.smtp.auth">${mail.smtp.auth}</prop>
      <prop key="mail.smtp.socketFactory.port">${mail.smtp.socketFactory.port}</prop>
      <prop key="mail.smtp.socketFactory.class">${mail.smtp.socketFactory.class}</prop>
      <prop key="mail.smtp.socketFactory.fallback">${mail.smtp.socketFactory.fallback}</prop>
      <prop key="mail.smtp.timeout">${mail.smtp.timeout}</prop>
    </props>
</property>
</bean>
1.   Create a user for yourself if you haven’t already done so. Make sure you entered a valid email address in the email field (modify user if you didn’t).
2.   Select an existing space or create a new one. View space details.
3.   Find the option Manage Space Users and select it
4.   Invite a user. Select your user, and whatever role you want. Make sure you say Yes to sending an email to the user.
5.   When you are done and click finish, your user should have been added as a space user. If Alfresco freezes for a long time here then something is wrong and you need to go back and fix things.
6.   Check your personal email. There should be a mail from your Alfresco email user.

animalfat

I can send an email. The issue is that the links (urls) in the email invitations contain "localhost:8080", which does not resolve on a users desktop.

animalfat

Eureka! The simple answer is: do not login using localhost:8080 host name, which I was doing testing on the Alfresco server.

sshadley

The file referenced "$Alfresco_Home\Tomcat\webapps\alfresco\web-inf\classes\alfresco\repository.properties" is missing from my install. I have the directories listed but after navigating to the final alfresco folder the repository.properties is missing. I have also tried searching my entire Alfresco install to no avail.

Does anyone know why this is occurring and/or how to fix it?

mrogers

You are probably using a version more recent than V2.1 The repository.properties still exists in 5.X (in the repository.war) but it was never rerecommended to change it.

Please configure alfresco through alfresco-global.properties.

architecture121

HI friends,

The email subsystem allows you to configure the outbound and inbound SMTP email settings to interact with Alfresco.

There are two methods of running Alfresco email server:

    1. Running the email server process in the same JVM context as the repository
    2. Running the email server remotely and communicate with the repository using Remote Method Invocation (RMI)

    1.OutboundSMTP configuration properties
    Alfresco supports the ability to generate and send email to an external SMTP server.
    InboundSMTP configuration properties
    The InboundSMTP email subsystem type allows you to configure the behavior of the email server and service.

   2. Configuring the RMI email service
    You can run the email server remotely on a separate JVM and server, and have it interact with the Alfresco server using Remote Method Invocation (RMI).

   3. Handling messages by target node type
    This section describes the default behaviors for incoming email to different types of referenced nodes.

   4.Groups and permissions for email
    An email arriving at the Alfresco email server is unauthenticated. An authentication group, EMAIL_CONTRIBUTORS , must be created to allow permissions to be handled at a high level by the administrator.

BY Jigna,
http://www.3d-architectural-rendering.com

rjohnson

To echo mrogers comment…..

make your email changes in alfresco-global.properties not repository.properties. alfresco-global.properties will override repository.properties and there is usually an email section in alfresco-global.properties in most default installs.

For a standard SMTP without authentication

# Outbound SMTP properties
# use these properties to configure the out-bound SMTP server.
mail.host=your.host.net
mail.port=25
mail.encoding=UTF-8
mail.from.default=default@yours.co.uk
mail.protocol=smtp
# Additional Java Mail properties for SMTP protocol
mail.smtp.auth=false
mail.smtp.debug=false
mail.smtp.timeout=30000
mail.smtp.starttls.enable=false
# Additional Java Mail properties for SMTPS protocol
mail.smtps.auth=false
mail.smtps.starttls.enable=false

with authentication

# Outbound SMTP properties
# use these properties to configure the out-bound SMTP server.
mail.host=your.host.net
mail.port=25
mail.username=you@yours.co.uk
mail.password=password
mail.encoding=UTF-8
mail.from.default=default@yours.co.uk
mail.protocol=smtp
# Additional Java Mail properties for SMTP protocol
mail.smtp.auth=true
mail.smtp.debug=false
mail.smtp.timeout=30000
mail.smtp.starttls.enable=false
# Additional Java Mail properties for SMTPS protocol
mail.smtps.auth=false
mail.smtps.starttls.enable=false

should work. Gmail is different but I have no experience of it. There are other posts in the forum though that do