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Use Alfresco as Records Management system

celiceb

Hi all,

I am trying to use alfresco as the records management system (RMS).

I am following the Alfresco records management user guide (which is the only Alfresco material I found out) to setup a simple RMS, and I found it a bit confusing.

I created a very simple file plan with the following rules:
- Records will be cut-off when marked obsolete
- Records will not be hold for retention
- Records will be destroyed (deleted) immediately after that

Then when I marked a record in this file-plan obsolete, this record was cut-off but it still existed in the file-plan. And i also got the exception "org.springframework.beans.factory.NoSuchBeanDefinitionException: No bean named 'destroyDispositionAction' is defined".
Does it mean that the RMS module is not yet ready for use?

And I also found that the user guide is quite confusing. In the user guide, it mentions that the report includes six main areas, but I see that Alfresco only has four (records due for transfer and records due for destruction are missing). And I have no idea how to access many metadata listed in the user guide. A good example is the destructionDate metadata of the rma:destructable aspect.

Could anyone pls enlighten me? Thanks

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Comments

klwalker

I had the same question about the missing Transfer and Destroy information, but found it under the Actions menu on the right-hand side of the "Edit Properties" page of the file plan. There are options to "Add Transfer Instructions" and "Add Destroy Instructions". Not sure about your other issues, as I am also very new to this.

celiceb

I had the same question about the missing Transfer and Destroy information, but found it under the Actions menu on the right-hand side of the "Edit Properties" page of the file plan. There are options to "Add Transfer Instructions" and "Add Destroy Instructions". Not sure about your other issues, as I am also very new to this.

I did add the "Transfer instruction" to the file plan, still it did not work as i expected

debraj

I am also facing the same problem.When a file is cut-off and destruction property is set,the file and all its meta data should get deleted.But the file remains in the file plan and the error no disposition bean found occurs.How can we deleted the content item totally?
Also when the cut-off time expires how can the file get deleted automatically without manually selecting the cut off option?
How can an expire aspect can be added to a space or a content?
I am new to alfresco….any suggestions will be a g8t help

toml

Problem is an inconsistent naming of the disposition bean. In the class 'RecordsManagementScript' it is referred to as 'org.alfresco.module.recordsManagement.action.DestroyDispositionAction', whereas in the context file (action-context.xml) it gets the id 'org_alfresco_module_RecordsManagement_destroyDispositionAction'.
Cleanest solution is changing the reference in the RecordsManagementScript class and recompile; easier yet dirtier alternative is changing the id in the context file to 'org.alfresco.module.recordsManagement.action.DestroyDispositionAction'.

cheers,
tom