Workflow

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The official documentation is at: http://docs.alfresco.com

Workflow
Starting from Alfresco Community 3.4.e, the Activiti BPMN 2.0 BPM engine is now embedded in Alfresco in addition to the original jBPM engine. You can discover more in Workflow_with_Activiti.

The rest of this page discusses Workflow using the original jBPM engine.

Table of Contents

• 1 End User Features
• 2 Administration
• 3 Developer
• 4 Infrastructure
• 5 Tutorials

End User Features

Start Workflow (from a pre-defined list of registered Workflows)

• Enter workflow parameters (e.g. due date, priority)
  
• Attach resources (i.e. documents) to workflow 
  
• Assign workflow participants (i.e. Alfresco users)
  
  • Groups - V2.0 onwards
    
    

List tasks assigned to user (from dashboard)

List tasks completed by user (from dashboard)

List tasks assigned to your pool (from dashboard) - V2.0 onwards

View & Manage Task

• Edit task related information
  
• Add Commentary - V2.1 onwards
  
• Review workflow history - V2.1 onwards
  
• View and perform operations (e.g. checkout, edit, delete) on attached documents
  
• Attach new documents to workflow
  
• Re-assign Task to another user
  
• Mark task as Done (or select pre-defined outcome)
  
• Take ownership or Return to Pool - V2.0 onwards
  
  

Cancel workflow

Determine workflows a given piece of content is participating in

Out-of-the-box Workflows:

• Simple review & approve workflow
  
• Simple adhoc task workflow
  

Administration

'How to' to define your own workflows

Getting started with jPDL

Repository of sample Workflow Definitions

Workflow Definition Language:

• jPDL 3.2 process language for defining workflows (states, transitions, tasks, events, actions, ...)
  
• Timers - V2.1 onwards
  
• Custom process and task variables
  
• Modelling of Tasks
  
• Workflow packages (for routing multiple objects through workflow)
  
• References to Alfresco repository objects (e.g. people, documents, folders)
  
• JavaScript & Beanshell scripting
  
  • Read repository object state
    
  • Base workflow decisions on repository object state
    
  • Perform operations on repository objects (e.g. checkout, checkin, transform)
    
  • Issue Alfresco actions (e.g. send e-mail)
    
• Declarative configuration of Start Workflow and Task dialogs
  
• Localised Workflow definitions
  

Workflow Interfaces:

• Start 'advanced' Workflow Alfresco Action
  
• URL based Task Management (submit reject or approve)
  
• Workflow Interfaces on Share Creating interfaces for workflows via Alfresco Share.
  

Workflow Tools:

• GUI for defining workflows (install)
  
  • Direct deployment of workflow definitions to Alfresco Repository Server
    
• Workflow Console for interactive deployment & debugging of workflows
  

Developer

• Workflow Javascript API 
  
• Workflow Service Java API
  

Infrastructure

Alfresco Workflow Requirements & Design

Workflow on Share

Activiti BPMN Integration

Embedded jBPM 3.2 Business Process Engine

Tutorials

1. Creation of workflow in Alfresco using Activiti step by step
   
2. Alfresco workflow – copy files attached to a folder
   
3. Periodical actions, eg emails
   

Bpm_pooled_dashboard.jpg

Bpm_designer.jpg

Bpm_dashboard.jpg

Bpm_task.jpg

Bpm_pooled_task.jpg

Bpm_start_workflow.jpg