Application Areas

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Table of Contents

• 1 Application Areas
  
  • 1.1 Company Space
  • 1.2 Search
  • 1.3 Shelf
  • 1.4 Space
  • 1.5 Administration Console
  • 1.6 View
  • 1.7 Space Details
  • 1.8 Browse Spaces
  • 1.9 Content Items
  • 1.10 Content Details
  • 1.11 Forum Spaces & Forums
  • 1.12 Content Rules
  • 1.13 Other Functional Areas

Application Areas

This is a list of Application areas and functions mapped from the UI.
This list will get updated on a regular basis, but if you spot an omission please add it to the bottom of the list for review and inclusion.

• Login
  

  
  
• Authenticated Login
  
  • Select Language
    
• NTLM / LDAP Passthrough Login
  
• Guest Login / Access
  

Company Space

• My Home (logged in user's set home location)
  
• Company Home
  
• Help
  
• Login (guest only)
  
• Logout
  
• Hide/Show shelf
  

Search

• Simple Search
  
  • All Items
    
  • File Names and Contents
    
  • File Names only
    
  • Space Names only
    
• Advanced Search:
  
  • Look For
    
  • Show me results for:
    
    • All Items
      
    • File Names and Contents
      
    • File Names only
      
    • Space Names only
      
  • Look in Location:
    
    • Repository Root
      
    • Specific Space (space picker) + (inc/excl child spaces)
      
  • Show me results in the categories
    
    • Category list (category picker) + (inc/excl sub-categories)
      
  • More Search Options
    
    • Content Type
      
    • Content Format
      
    • Title
      
    • Description
      
    • Author
      
    • Modified Date: [Y/N]
      
      • From (date picker)
        
      • To (date picker)
        
    • Created Date: [Y/N]
      
      • From (date picker)
        
      • To (date picker)
        
    • Additional Options
      
      • - any custom search attributes
        
  • Reset All
    
  • Saved Searched (Select a saved search from the list)
    
• Search Results
  
  • New Search
    
  • Save Search
    
    • Name
      
    • Description
      
  • Close Search
    

Shelf

• Clipboard:
  
  • Paste
    
  • Paste All
    
  • Remove
    
  • Remove All
    
• Recent Spaces
  
• Shortcuts
  
  • Delete Shortcut
    

Space

• Create Space
  
• Add Content
  
  • Allow Inline Editing (for HTML docs + text docs)
    
• Create Content
  
• More >>
  
• View Details
  
• Delete Space
  
• Cut
  
• Copy
  
• Paste
  
• Paste All
  
• Advanced Space Wizard
  
  • From Scratch
    
    • Space Type:
      
    • Folder Space
      
    • Forum Space
      
  • Based on an existing space
    
  • Using a template
    
  • Save as template
    
• Manage Space Users
  
• Manage Content Rules
  
• Administration Console (see below)
  

Administration Console

• Manage System Users
  
  • Create User
    
  • Modify User
    
  • Change Password
    
  • Delete User
    
• Manage User Groups (Pro & Ent)
  
  • Actions
    
    • Create group
      
    • Create Sub-group
      
    • Add User
      
    • View Group
      
    • Delete
      
  • Filter
    
    • Children
      
    • All
      
  • View
    
    • Groups
      
    • Details
      
• Category management
  
  • Add Category
    
  • Modify Category
    
  • Delete Category
    
• Import
  
• Export
  
• System Information
  
• Node Browser (to be removed and bundled as its own client?)
  

View

• Details View
  
• Icon View
  
• Browse View
  
• Dashboard View (once a space has a template associated)
  

Space Details

• Cut
  
• Copy
  
• Delete
  
• More >>
  
  • Import
    
  • Export
    
  • Create Shortcut
    
  • Manage Space Users
    
  • Start Discussion
    
  • Preview in Template
    
• Dashboard View
  
  • Apply Dashboard
    
  • Modify
    
  • Remove
    
• Properties
  
  • Edit Properties
    
• Links
  
  • View in WebDAV
    
  • View in CIFS
    
  • External Access URL
    
  • Alfresco Node Browser (to be removed?)
    
• Rules
  
  • Modify
    
  • View Rules
    
• Navigation:
  
  • Next Item
    
  • Previous Item
    

Browse Spaces

• Navigate spaces
  
• Next Page
  
• Last Page
  
• Previous Page
  
• First Page
  
• Page links
  
• Column Sorting
  
• Actions (dependant on permissions)
  
  • Preview in Template
    
  • View Discussions (if space has a discussion attached)
    
  • Cut
    
  • Copy
    
  • View Details
    
  • >> (More)
    
    • Delete
      
    • Start Discussion
      

Content Items

(All depends on correct permissions)

• View
  
• Edit
  
• Check-Out (to current location / to another space) (If checked in)
  
• Check-In (if checked out)
  
• View Discussion (if document has a discussion attached)
  
• View Details
  
• Preview in Template
  
• >> ( More)
  
  • Delete (if not checked out)
    
  • Update
    
  • Undo Check Out (if checked out)
    
  • Cut
    
  • Copy
    
  • Start Discussion (if no existing discussion)
    

Content Details

Actions (depends on permissions):

• Check out (if not checked out)
  
  • In the current space
    
  • In the space selected + select a space
    
• Check-in (if checked out)
  
  • Minor Change (Y/N)
    
  • Check in changes and keep file checked out
    
  • Working copy location - Use copy in current space
    
  • Working copy location - Use copy uploaded from my computer
    
    • Upload document
      
• Undo Check out (if checked out)
  
• Edit
  
• Update
  
  • Local copy location + upload
    
• Cut
  
• Copy
  
• Delete (if not checked out)
  
• Take Ownership
  
• Manage Content Users (Pro and Ent)
  
• Create Shortcut
  
• Start Discussion
  
• Preview in Template
  
• Run Action
  
  • see the 'Action' list, from the 'Content Rules' section below
    
• Navigation:
  
  • Next Item
    
  • Previous Item
    
• Links
  
  • View In Browser
    
  • View in WebDAV
    
  • View in CIFS
    
  • Download Content
    
  • External Access URL
    
  • Alfresco Node Reference
    
• Properties
  
  • Edit Properties
    
  • Allow Inline Editing
    
• Workflow
  
• (With workflow attached)
  
  • Edit Workflow
    
  • Workflow applied - Approve
    
  • Workflow applied - Reject
    
• Category
  
  • Allow categorisation
    
  • Change Category
    
• Version History
  
  • Allow Versioning
    
  • View previous version
    

Forum Spaces & Forums

Forum Space:

• Actions:
  
  • Create Forum Space
    
  • Create Forum
    
  • View Details
    
  • More >>
    
    • Delete Forum Space
      
    • Cut
      
    • Copy
      
    • Paste All
      
    • Manage Space Users
      
    • Import
      
    • Export
      
• View
  
  • Details View
    
  • Icon View
    
  • Browse View
    
• Browse Forum Spaces and Forums
  
  • Cut
    
  • Copy
    
  • Delete
    
  • View Details
    

Forum:

• Actions:
  
  • Create Topic
    
    • Topic Properties:
      
    • Subject
      
    • Choose Icon
      
    • Message
      
  • View Details
    
  • Delete Forum
    
  • More >>
    
    • Cut
      
    • Copy
      
    • Paste All
      
    • Manage Space Users
      
• View:
  
  • Details View
    
• Browse Topics:
  
  • View Topic
    
  • Cut
    
  • Copy
    
  • Delete
    
  • View Properties
    

Topic:

• Actions:
  
  • Post to Topic
    
  • View Details
    
  • Delete Topic
    
  • More >>
    
    • Cut
      
    • Copy
      
    • Paste All
      
    • Manage Space Users
      
• Browse Posts
  
  • Post Reply
    
  • Edit Post
    
  • Delete Post
    
  • Paging
    
• View:
  
  • Details View
    
  • Bubble View (when there are posts)
    

Content Rules

• Create Rule:
  
  • Type: Inbound or Outbound
    
  • Title
    
  • Description
    
  • Apply rule to sub spaces (Y/N)
    
  • Run rule in background (Y/N)
    
• Condition:
  
  • All Items
    
  • Items of a specified type or its sub-types
    
    • Type (Content, Folder)
      
    • Check the item does not match the criteria above (Y/N)
      
  • Items that have a specified aspect applied
    
    • Aspect (as below)
      
    • Check the item does not match the criteria above (Y/N)
      
  • Items which contain a specific value in its name
    
    • File name pattern
      
    • Check the item does not match the criteria above (Y/N)
      
  • Items with the specified category value
    
    • Select Category
      
    • Check the item does not match the criteria above (Y/N)
      
  • Items with the specified mime type
    
    • Type: (Mime type list)
      
    • Check the item does not match the criteria above (Y/N)
      
• Action:
  
  • Add aspect to content:
    
    • Classifiable
      
    • Complianceable
      
    • Dublin Core
      
    • Effectivity
      
    • Localizable
      
    • Summarizable
      
    • Templatable
      
    • Translatable
      
    • Versionable
      
  • Add simple workflow to content
    
    • Approve Flow - move or copy to space
      
    • Reject Flow (optional) - move or copy to space
      
  • Check in content
    
    • Add version notes
      
    • Minor Change (Y/N)
      
  • Check out content
    
    • Check out location
      
  • Copy item to a specific location
    
    • Destination
      
  • Extract common metadata fields from content
    
  • Import an alfresco content package
    
    • Destination
      
  • Link item to category
    
    • Category
      
  • Move item to a specific space
    
    • Destination
      
  • Send an email to specified users
    
    • Subject, Message and To.
      
  • Specialise the type of an item
    
    • Select required feature: Content or Dictionary Model
      
  • Transform and copy content to a specific space
    
    • Required format (Adobe PDF, GIF Image, HTML, JPEG Image, Plain Text, Shockwave Flash, XML)
      
    • Destination
      
  • Transform and copy image to a specific space
    
    • Required format (GIF Image, JPEG Image, PNG Image)
      
    • Options (A List of ImageMagick Command-Line Options - http://www.imagemagick.org/script/command-line-options.php)
      
    • Destination
      
• Change Details
  
• Delete
  
• Filter Contents:
  
  • Local
    
  • Inherited
    

Other Functional Areas

• Import and Export (now integrated in client)
  
• CIFS interface
  
• FTP Interface
  
• Security - NTLM plugin & LDAP Plugin
  
• Clustering
  
• API
  
• Guest Access
  
• Patch process